Corporate Conference AV Production at Hilton Denver City Center
A two-day multi-room conference with one general session and four simultaneous breakout rooms, coordinated as a single production.
Colorado Live Events delivered complete audiovisual production for a multi-room corporate conference at the Hilton Denver City Center — one general session and four breakout rooms operating simultaneously over two conference days.
The production required coordinated deployment of projection, professional audio systems, Zoom integration, wireless microphones, PTZ cameras, presentation management, and technical support across multiple meeting spaces, so attendees could move seamlessly between sessions.
Event Summary
Five Meeting Spaces, One Coordinated Conference Experience
Load-in began on March 10 with the coordinated setup of the general session and four breakout rooms. Each space required independent projection, audio, presentation connectivity, and technical preparation before the conference began.
Standardizing the breakout room systems simplified presenter transitions and technical support, while the general session required dedicated audio, projection, Zoom integration, PTZ camera support, presentation switching, and stage lighting.
Integrated Presentation Switching and Zoom Support
The conference used a dedicated presentation workflow built around Resolume, PowerPoint, Companion, and Stream Deck. A computer at the podium allowed presenters to access their content directly, while a wireless clicker and confidence monitors supported natural presentation delivery.
Background music was managed from a dedicated Soundtrack computer, while QLab ran voice-overs and scheduled announcements from a separate playback system.
Professional Audio for the General Session
The main audio system used two JBL SRX906LA line-array elements per side, with two additional SRX906LA cabinets providing front-fill coverage. A dual 18-inch subwoofer was positioned in the center to support walk-in music and event playback.
The Behringer WING Compact handled all audio mixing, with AutoMix maintaining consistent speech levels. Six Sennheiser EW-D wireless systems with antenna distribution supported both handheld and lavalier microphones.
Breakout Rooms Ready Before Doors Opened
Each breakout room was built out and tested well ahead of the first session — projector, screen, podium microphone, and presentation computer all staged and confidence-checked before attendees arrived.
Once the conference was underway, every room ran independently: presenters connected their own laptops, content played cleanly on screen, and attendees moved between concurrent sessions without any AV hiccups along the way.
PRODUCTION SPECIFICATIONS
Technical Summary
- 2 × 16′ × 9′ dual screens
- 15,000-lumen projectors
- JBL SRX906LA — 2 per side
- Dual 18-inch center subwoofer
- 6 Sennheiser EW-D
- Handheld and lavalier systems
- Antenna distribution
- Switching + Zoom integration
- PTZ camera
- General-session control
- Soundtrack background music
- General-session walk-in and breaks
- Uplighting
- Architectural room enhancement
Four Standardized Presenter-Ready Rooms
Each breakout room was configured as a complete independent presentation environment, scaled for clear speech, reliable projection, and straightforward presenter operation.
Challenge, Solution, and Result
01 — THE CHALLENGE
Five Rooms, One Standard
Operating one general session and four breakout rooms simultaneously required careful planning, equipment allocation, presenter support, and technician coordination — every space needed to function independently while maintaining consistent quality.
02 — OUR SOLUTION
A Scalable Production Plan
Colorado Live Events created a scalable production plan with a fully equipped general session and standardized breakout-room packages, simplifying presenter transitions and troubleshooting.
03 — THE RESULT
A Seamless Multi-Room Conference
The conference ran smoothly across both event days with dependable Zoom connectivity, clear projection, excellent speech intelligibility, and consistent presenter support throughout all five meeting spaces.
Project Media
4.6
· 10 Google reviews
Dave Bird
October 16, 2026
Jack and his team at Colorado Live Events are truly outstanding! He supported our 7 person band at a Country Club event by developing our needs for sound, lighting, equipment for the gig so everything went smoothly and flawlessly. He is not only a very detailed and accomplished sound engineer, but also a great person to work with...you will not go wrong and using this company.
Alexis Kontgis
September 29, 2026
I have been working is Jack and his team for the past 3 years and they are nothing short of amazing. They are always flexible, willing to help and have great ideas to make your vision come to life.
Jack is the first I call whenever I need AV.
Lisa Stanton
October 10, 2025
We used Jack at Colorado Live Events for our celebration and he was amazing to work with. The LED screen made the event pop and his team also provided sound, a/v and tech support for the whole evening. I cannot say enough good things about how easy to work with and kind they all were! 10 out of 10 would use them again!
Ankur Juneja
March 21, 2024
I had the opportunity to work with Jack and his team at Colorado Live Events for a conference event in Denver for a client of mine and I can only say that he is the most dependable and professional guy one can trust all event requirements. My client was super happy and to enhance my client experience, Jack even went out of his way to assist me in printing roll up banners for the event and even did venue meetings on my behalf as I was remotely doing the event sitting out of India. I was updated real time about the development of the setup and during the event.., so all in all had a great experience with Jack. Anyone can blindly trust them for their work.., most professional team I came across in recent time. Thanks Jack for all the support. Take care
Hilel Fenig
March 21, 2024
Colorado Live Events has hosted the best events I have ever experienced. Jack is super friendly, professional, and has the best video, audio, and lighting team. 100% recommend.
Julienne Bilker
March 2, 2023
Jack and his team really went above and beyond to make our event look amazing! He was very responsive throughout the planning process, and a pleasure to work with.
Somebody Else
February 4, 2023
As an artist, I've worked with Jack a few times. He and his crew were always helpful, knowledgable, and have high quality gear. I would definitely recommend working with them.
Elias Sitton
February 2, 2023
I strongly recommend Colorado Live Events.
Jack helped us with our new years corporate event. He exceeded our expectations.
Thanks
Carmel Petersen
January 5, 2023
Excellent service, attention and assistance as soon as I sent in the request for a price quote. Jack was knowledgeable and reliable with everything. Great work.
celebrityallstarband
December 23, 2022
We do 65+ dates a year all over the country and abroad for the private events sector. Fortune 500, Fundraisers you name it. You always want a pro sound company who not only delivers sonic excellence, but shows up on time and executes" the timeline" and Colorado Live Events delivers on all counts. Highly recommend
Matt Mladenka
March 29, 2022
✓ Recommends Colorado Live Events
Just wanted to thank Jack and his team at Colorado Live Events for an amazing presentation experience! With the help of his large LED screen and assistance with our live web stream, our booth won Best In Show!
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