Multi-Room Conference AV Production for POPL 2025 at The Curtis Hotel
Two general sessions and six breakout rooms, each built out with its own screens, audio, and staging — coordinated across parallel load-in and strike schedules for a flawless multi-day conference.
Colorado Live Events provided complete AV production for POPL 2025 at The Curtis Hotel in Denver — a multi-day conference spanning two general session rooms and six breakout rooms running simultaneously.
Each space was built out for how it was actually used: an LED video wall for one general session, dual projection screens for the other, and a mix of professional audio and display gear scaled to each of the six breakout rooms — all run against multiple parallel load-in and strike schedules throughout the event.
Event Summary
An LED Video Wall for the Main General Session
One of the two general session rooms centered around a full LED video wall, run alongside a WING Compact digital mixer for clean, professional audio throughout the room.
The second general session took a different approach entirely — dual large-format projection screens driven by a laser HD projector, giving organizers a second visual style for the program without sacrificing brightness or clarity.
Six Breakout Rooms, Six Different Setups
The six breakout rooms each got their own scaled-to-size AV package — HK Audio Elements Linear 5 speakers, a mix of Mackie and PreSonus analog mixers, and Behringer XAir 12 and XAir 18 digital mixers depending on the room.
Screen sizes ranged from 120"×69" to 144"×83", supplemented with pull-up displays, and laser HD projectors between 4,200 and 5,000 lumens matched to each room's size and ambient light.
Eight Rooms, One Coordinated Schedule
With eight spaces running AV at once, the real challenge wasn't any single room — it was the schedule. Load-in and strike for each room happened independently, on its own timeline, without disrupting sessions already underway elsewhere in the hotel.
Our team ran a coordinated crew rotation across all eight rooms throughout the multi-day event, with dedicated technicians on hand for both general sessions and on-call support across the breakout rooms.
PRODUCTION SPECIFICATIONS
Technical Summary
- Full LED video wall
- WING Compact digital mixer
- Wireless microphones
- Full on-site show operation
- Two large projection screens
- Behringer X32 digital mixer
- Laser HD projector, 5,000 lumens
- Wireless microphones
- HK Audio Elements Linear 5 speakers
- Mackie & PreSonus analog mixers
- Behringer XAir 12 & XAir 18 digital mixers
- Screens from 120"×69" to 144"×83"
- Pull-up displays
- Laser HD projectors, 4,200–5,000 lumens
- 8 simultaneous rooms
- Multiple parallel load-in & strike schedules
- Coordinated crew across all spaces
- Dedicated technicians per session
- On-site troubleshooting throughout
- Seamless room turnovers
Challenge, Solution, and Result
01 — THE CHALLENGE
Coordinating AV Across Eight Simultaneous Spaces
POPL 2025 needed professional-grade AV across two general session rooms and six breakout rooms at once — each with its own screen size, audio needs, and load-in/strike schedule — without downtime between sessions.
02 — OUR SOLUTION
Gear Matched to Every Room, One Coordinated Crew
Colorado Live Events built each space around its actual use: an LED video wall and dual projection screens for the two general sessions, and HK Audio, Mackie, PreSonus, and Behringer gear scaled to each breakout room — run against multiple parallel schedules.
03 — THE RESULT
Eight Rooms, Zero Issues
Every general session and breakout room ran on schedule with clean audio and sharp video throughout the multi-day conference — a smooth experience for organizers, speakers, and attendees across all eight spaces.
Project Media
4.6
· 10 Google reviews
Dave Bird
October 16, 2026
Jack and his team at Colorado Live Events are truly outstanding! He supported our 7 person band at a Country Club event by developing our needs for sound, lighting, equipment for the gig so everything went smoothly and flawlessly. He is not only a very detailed and accomplished sound engineer, but also a great person to work with...you will not go wrong and using this company.
Alexis Kontgis
September 29, 2026
I have been working is Jack and his team for the past 3 years and they are nothing short of amazing. They are always flexible, willing to help and have great ideas to make your vision come to life.
Jack is the first I call whenever I need AV.
Lisa Stanton
October 10, 2025
We used Jack at Colorado Live Events for our celebration and he was amazing to work with. The LED screen made the event pop and his team also provided sound, a/v and tech support for the whole evening. I cannot say enough good things about how easy to work with and kind they all were! 10 out of 10 would use them again!
Ankur Juneja
March 21, 2024
I had the opportunity to work with Jack and his team at Colorado Live Events for a conference event in Denver for a client of mine and I can only say that he is the most dependable and professional guy one can trust all event requirements. My client was super happy and to enhance my client experience, Jack even went out of his way to assist me in printing roll up banners for the event and even did venue meetings on my behalf as I was remotely doing the event sitting out of India. I was updated real time about the development of the setup and during the event.., so all in all had a great experience with Jack. Anyone can blindly trust them for their work.., most professional team I came across in recent time. Thanks Jack for all the support. Take care
Hilel Fenig
March 21, 2024
Colorado Live Events has hosted the best events I have ever experienced. Jack is super friendly, professional, and has the best video, audio, and lighting team. 100% recommend.
Julienne Bilker
March 2, 2023
Jack and his team really went above and beyond to make our event look amazing! He was very responsive throughout the planning process, and a pleasure to work with.
Somebody Else
February 4, 2023
As an artist, I've worked with Jack a few times. He and his crew were always helpful, knowledgable, and have high quality gear. I would definitely recommend working with them.
Elias Sitton
February 2, 2023
I strongly recommend Colorado Live Events.
Jack helped us with our new years corporate event. He exceeded our expectations.
Thanks
Carmel Petersen
January 5, 2023
Excellent service, attention and assistance as soon as I sent in the request for a price quote. Jack was knowledgeable and reliable with everything. Great work.
celebrityallstarband
December 23, 2022
We do 65+ dates a year all over the country and abroad for the private events sector. Fortune 500, Fundraisers you name it. You always want a pro sound company who not only delivers sonic excellence, but shows up on time and executes" the timeline" and Colorado Live Events delivers on all counts. Highly recommend
Matt Mladenka
March 29, 2022
✓ Recommends Colorado Live Events
Just wanted to thank Jack and his team at Colorado Live Events for an amazing presentation experience! With the help of his large LED screen and assistance with our live web stream, our booth won Best In Show!
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